AVP-USA ANNUAL MEETING
MINUTES
May
25, 2003
Farmington,
Minnesota
The 2003 AVP
USA
annual meeting was held
Sunday, May 25, 2003
at the
Mount
Olivet
Retreat
Center
,
7984 257th St. West
,
Farmington
,
Minnesota
. In
attendance were about 80 AVP
USA
facilitators.
MINUTES
The 2002 minutes were accepted
without change.
OLD
BUSINESS
-
The Restorative Justice committee was
established last year.
They will report during the committee
reports.
-
The International Travel Fund was spent during
the year to assist those going to the
International Conference in
Nigeria
.
-
The Zell fund has been used 2-3 times.
$5,000 to bring ex-inmates to
Virginia
and $6,000 used this year for about 21
scholarships.
The rest went to AVP
USA
general fund.
COMMITTEES
Each committee was asked to
give a brief synapsis of their committees work this
past year, barriers encountered and plans for the
coming year.
A more detail committee report is attached to
these minutes.
-
Committee of Committees (presented by Diana
Couch) –
-
This committee consists of a representative
from each committee and the current AVP
USA
officers and serves only to share
information between committees, make
recommendations and to nominate the new
Vice-President.
-
Vice-President nomination was Ann Ward.
-
Finance Committee (presented by Ann Ward) –
-
The 2002 financial statement was reviewed
and explained by Mike Leatherwood.
Committees are reminded to submit
their 2003 budget needs at this annual
meeting.
-
The expanded Finance Committee has 3 grant
writers and others with experience in
managing budgets.
-
A fund-raising letter will be going out in
the next couple of months.
-
Regarding financing for regions – Regional
reps need to submit a request to the Finance
Committee of what is needed.
-
Tom Truitt, current AVP
USA
has stepped down from his position of
Treasurer.
Although he was unable to attend this
meeting, his long term support and service
was acknowledged by this group.
An affirmation poster was posted to
send to him.
-
Nomination for Treasurer – Mike Leatherwood
-
New co-chairs Ann Ward and Mike Leatherwood
-
Communication Committee (presented by Diana
Couch)—
-
Database – Diana has taken over the complete
database.
Janet Lugo has had to withdraw from
maintaining the database.
Although she was unable to attend
this meeting, her work developing and
maintaining the database and transformer
subscription list, was acknowledged. An
affirmation poster was posted to send to
her.
The CLARG Committee is currently assisting
Diana with updating the database.
-
Website – Rick Krouskop has continued adding
to and maintaining the AVP USA website.
Main
contact information is being updated by the
CLARG.
-
Transformer – Chuck Oropallo, the
Transformer editor, and the committee are
brain-storming improvements that will bring
down the production costs of the Transformer
and increase subscriptions.
-
Suggestion was made from Steve Angel to
send a copy of the Transformer to all
who donate
-
Point of note was made by John Shuford
that there may be some material in the
Transformer that is not appropriate for
non-facilitators.
-
It was pointed out that each person, who
completes a T4T and whose name is added
to the database, receives a free
one-year subscription.
-
Some inmates pay for their subscription.
Others are paid by the local AVP
program.
Anyone, in or out, can request a
complimentary one-year subscription if
needed.
-
-
Communication Center – The Friends for a
Non-Violent World (FNVW) have graciously
offered to house the new AVP USA
Communication center.
This will centralize the mail, e-mail
and phone services of AVP
USA
into one location.
Abdul-Hakim As-Siddig (Hakim) has
volunteered to man the center which is being
activated at this meeting.
-
Distribution
Center
– Alan Taplow continues to improve the
distribution center. New items are
restorative justice packets and koosh balls.
-
Nomination for AVP
USA
Secretary – Diana Couch
-
Education Committee (presented by Fred Feucht) –
-
There is a need for someone to take on the
responsibility of the revision of the
Advanced Manual which will include the
exercises in the Supplement.
-
Keep submit your Advance agendas to this
committee so exercises being currently used
to no get omitted.
Alan has about a 2 years worth of
copies and is counting on the new edition to
be ready when he needs to reorder.
-
The committee needs more members.
-
There is a need to publicize the AVP USA
site set up for sharing new exercises…maybe
this can be done through the Transformer.
-
Nomination for AVP
USA
President – Dick Nethercut
-
Conference Committee (presented by Terry Kayser)
–
-
Have 5-6 new members
-
They are recording details of the job
assignments of organizing conference for
future planners and to mentor those having
the jobs he next year.
-
Feel the need to plan 2-3 years in advance
-
2004 conference will again be at this
facility in
Minnesota
-
2005 conference will be in
Northern California
-
2006 conference may be in
Boston
-
This year’s conference did better than break
even.
-
New co-chairs Patrick Parker-Roach and Terry
Kayser
-
Restorative Justice (presented by Donn
Kesselheim) –
-
Group has 3 goals
-
Explore role of AVP in restorative
justice
-
Provide information on restorative
justice to interested facilitators (Alan
currently has a restorative justice
package that can be purchased through
the
Distribution
Center
.
-
Develop 4-5 exercises exploring the
elements of restorative justice and AVP
which be screened by the Education
Committee
-
Contact Donn Kesselheim if interested in
supporting any of these efforts.
NEW BUSINESS
·
Youth Initiatives – Darrell Hefte
There has been more cooperation with HIPP.
Kathryn Liss, National HIPP Coordinator, is
in attendance of this AVP USA meetings.
Hopes to have 20 youth present at the next
conference.
Asked the Conference Committee to consider
“Youth” as the theme for the next year’s conference.
Referred to
the Conference Committee
·
New Committee Amendment –
A
structure is needed in the by-laws for the creation
of new committees.
Changes in the by-laws require 30 days notice
to the membership before the next meeting.
It will be done at next year’s annual
conference.
It will be as follows:
Article 6.8
“The Annual National Gathering may establish or
dissolve interest committees when there is a need to
do so.
Such an action shall be noted in the minutes of the
gathering where it occurred.”
The
current article 6.8 shall be renumbered as 6.9.
Referred to
the Committee of Committees
·
Future conferences
Regarding the International Gathering of ’06.
Dick Nethercutt proposed that an offer be put
forth in
New Zealand
in ’04, inviting AVP-International o hold it’s ’06
conference in
Boston
consecutively with AVP-USA.
It was pointed out in
Nigeria
in ’02, the International group decided to plan 5 days
for the next conference.
Darrell Hefte suggest Florida be considered for AVP
USA conference in ’07, maybe picking an earlier date
such as Martin Luther King Day weekend to take
advantage of the nice weather.
Referred to
the Conference Committee
·
Inmate re-entry interest group
There are not enough participants to form a
committee yet, but sharing information is
encouraged.
Some interested facilitators are Lila Rucker,
Terry Case and John Shuford.
Steve Angell pointed out that any group can
met and present a program for consideration.
·
Fundraising
The
annual fundraising letter is being prepared and
regional reps are reviewing the mailing list.
Suggestions were to make this an annual
appeal, to ask for donations from local groups and
to approach other interested parties.
Referred to
the Finance Committee
·
International Gathering
About 10 people are hoping to go to the
International Gathering in Aotearoa/New Zealand ([email protected]).
It is scheduled for Jan 30 –
Feb 3rd 2004
to fall in sequence with the Friends International
Meeting.
NEW 2003 AVP
USA
OFFICERS
Nominated and approved was the following
slate of officers.
President – Rich Nethercutt
Vice-President – Ann Ward
Treasurer – Mike Leatherwood
Secretary – Diana Couch
Notes
recorded by Dotty Joos.
Submitted by,
Diana
Couch
AVP
USA
Secretary
|
AVP/USA
Financial Statement
-- FY03
to Date
Compared with FY02
|
|
|
Jul
'02 - May 23,'03
|
|
Jul
'01 - Jun 02
|
|
INCOME
|
|
|
|
|
|
DONATIONS
|
|
|
|
|
|
Local
Councils
|
$0.00
|
|
|
$291.00
|
|
Quaker
Meetings
|
$0.00
|
|
|
$1,999.00
|
|
Donations
Received - Other
|
$10,530.00
|
|
|
$6,369.00
|
|
TOTAL
DONATIONS RECEIVED
|
$10,530.00
|
|
|
$8,659.00
|
|
CONFERENCE
REGISTRATION FEES
|
|
|
|
|
|
2002
Conference
|
|
|
|
$8,545.00
|
|
2003
Conference
|
$3,477.00
|
|
|
|
|
TOTAL
CONFERENCE REGISTRATION FEES
|
$3,477.00
|
|
|
$8,545.00
|
|
SALES OF
MANUALS, ETC.
|
$15,315.00
|
|
|
$17,550.00
|
|
TRANSFORMER
SUBSCRIPTIONS
|
$2,181.00
|
|
|
$1,111.00
|
|
INTEREST
INCOME
|
$10.00
|
|
|
$33.00
|
|
MISCELLANEOUS
INCOME
|
$101.00
|
|
|
$33.00
|
|
OTHER INCOME
|
$0.00
|
|
|
$75.00
|
|
TOTAL INCOME
|
$31,614.00
|
|
|
$36,006.00
|
|
EXPENSES
|
|
|
|
|
|
2001 ANNUAL
CONFERENCE
|
|
|
|
|
|
Travel
|
$0.00
|
|
|
$159.00
|
|
Miscellaneous
|
$0.00
|
|
|
$8.00
|
|
2001 Annual
Conference - Other
|
$0.00
|
|
|
$1,272.00
|
|
TOTAL 2001
ANNUAL CONFERENCE
|
$0.00
|
|
|
$1,439.00
|
|
2002 ANNUAL
CONFERENCE
|
|
|
|
|
|
Financial
Assistance
|
$0.00
|
|
|
$2,100.00
|
|
Food
|
$0.00
|
|
|
$3,197.00
|
|
Miscellaneous
|
$0.00
|
|
|
$3,194.00
|
|
Room
|
$0.00
|
|
|
$3,444.00
|
|
Travel
|
$540.00
|
|
|
$1,169.00
|
|
TOTAL 2002
ANNUAL CONFERENCE
|
$540.00
|
|
|
$13,104.00
|
|
2003 ANNUAL
CONFERENCE
|
|
|
|
|
|
Miscellaneous
|
$322.00
|
|
|
$0.00
|
|
Room
|
$3,635.00
|
|
|
$0.00
|
|
TOTAL 2003
ANNUAL CONFERENCE
|
$3,957.00
|
|
|
$0.00
|
|
BANK CHARGE
|
$0.00
|
|
|
$5.00
|
|
CARDSERVICE
CHARGE
|
$493.00
|
|
|
$593.00
|
|
COMMITTEE
EXPENSES
|
|
|
|
|
|
Communications Committee
|
$524.00
|
|
|
$77.00
|
|
CLRG - Local
& Regional Group
|
$21.00
|
|
|
$15.00
|
|
TOTAL
COMMITTEE EXPENSES
|
$545.00
|
|
|
$92.00
|
|
COST OF
MANUALS, ETC.
|
$8,010.00
|
|
|
$8,438.00
|
|
MISCELLANEOUS
|
$0.00
|
|
|
$110.00
|
|
POSTAGE AND
SHIPPING
|
$48.00
|
|
|
$89.00
|
|
TELEPHONE
EXPENSES
|
$0.00
|
|
|
$452.00
|
|
TRANSFORMER
PUBLICATION COSTS
|
$9,757.00
|
|
|
$1,626.00
|
|
TRAVEL
ASSISTANCE
|
$0.00
|
|
|
$0.00
|
|
AVP
INTERNATIONAL CONFERENCE
|
$5,697.00
|
|
|
$0.00
|
|
AVP/USA
REGIONAL
|
$159.00
|
|
|
$0.00
|
|
TOTAL TRAVEL
ASSISTANCE
|
$5,856.00
|
|
|
$0.00
|
|
UNCATEGORIZED
EXPENSES
|
$0.00
|
|
|
$0.00
|
|
Total Expense
|
$29,204.00
|
|
|
$25,948.00
|
|
NET INCOME (LOSS)
|
$2,410.00
|
|
|
$10,058.00
|
|
|
|
|
|
|
Past
Conferences