MINUTES OF AVP/USA,Inc.
ANNUAL MEETING
Burlington, NJ
SEPTEMBER 4-6, 1999
Meeting was convened Saturday morning at 8:30
a.m.
The minutes from the Winter Board Meeting were
presented and approved.
The status of the National Office and Executive
Director were reviewed. Mail, email, and telephone communication
are a problem since we share the same address as Texas AVP and
Marjorie Kerr and therefore can not simply have
mail/email/telephone forwarded. There are other loose ends to
deal with such as moving the Excel account, closing Houston bank
accounts, and dealing with the copier and large table belonging
to AVP.
The Leadership Team decisions since the Winter
Board Meeting were presented. The only items were to sell the
Royal Dutch Petroleum and Gannett shares that had been donated
to AVP. These actions were ratified.
The Treasurer=s
report was presented. A new bank account for AVP has been opened
at Crestar Bank. The appeal letter brought in $3,000; an appeal
to Quaker meetings brought in $1,300 and miscellaneous donations
and income amounted to $1,800. AVP currently has cash on hand of
$5,000 +/-. Regarding the Excel account, Marjorie Kerr will
transfer the authority as AVP=s
contact to Tom Truitt. Tom is willing to clean up the books as
they are without further work on Marjorie=s
part and asked for authority to hire a bookkeeper at $200 to
$300 to help accomplish that task. That action was approved. He
noted that we will need an audit at some point.
Minute: We are currently on schedule.
The meeting recessed and reconvened at 10:00.
The group then addressed the proposed changes to
the bylaws and mission statement. The group agreed that we would
proceed through the changes one by one and adopt the
noncontroversial items on the spot while deferring deeper
consideration of items such as changes in the mission statement.
Much discussion ensued. The revised by-laws and
mission statement were adopted in the form attached to the
minutes.
The meeting recessed until Sunday night.
Sunday night
The meeting began with the gathering:
AOne gift I would like
to give to AVP in the next year ...@
The AVP/USA Policy Statement was revised to
reflect the changes in the new AVP/USA organizational structure
and the revised By-Laws. All changes were reviewed. The revised
policy statement was approved as submitted.
The Committee for Local and Regional Support
Group Report. The co-clerks of the committee will be Ellen
Flanders and Candace Mayer. Jan Krouskop was nominated for the
position of President of AVP/USA. Jan will also server as
recording secretary for the CLRG Committee. The committee goals
for the next year were established.
Fundraising and Finance Committee report. Ann
Ward will serve as clerk for the committee. The committee
established goals for 1999-2000. This included raising funds,
managing the budget and providing technical support to locals.
The committee nominated Tom Truitt for the position of
Treasurer. Tom presented a draft of a 1999-2000 budget.
Communications Committee. Diana Couch agreed to
server as clerk of the committee. The responsibilities of the
committee will include the Transformer, manual publication and
distribution, maintenance of the Web site, publishing a national
directory, database management and the gatekeeping function. The
committee nominated Toby Riley for the position of Secretary.
Conference Committee. Richard Nethercut agreed
to serve as clerk of the committee. The proposed place and date
fo the 2000 AVP/USA Annual National Gathering is October 6-9 in
New York. The committee will also provide liaison with
AVP-International. Suggestions were made to hold the gathering
earlier in the year and in the western part of the country.
Education Committee. Grace McGRath and Candace
Mayer agreed to continue to serve as co-clerks. The committee
will continue work on the Basic Manual, the Youth Manual, the
Advanced T for T and the Spanish Manual. The committee agreed to
place a copyright statement in all manuals.
Technical Support Committee. Toby Riley agreed
to serve as clerk of the committee. The committee was requested
to assist facilitators in becoming literate in the use of email
and the Web.
The meeting then ended with the presentation of
a special plaque for Marjorie Kerr as a tribute to her service
to AVP/USA. Rick Krouskop accepted the plaque for Marjorie Kerr.
The meeting recessed.
Monday Morning
9:00 a.m.
The Annual National Gathering of AVP-USA
Gathering: I hope/expect AVP in the coming year
will ________ .
Present were: Steve Angell, Lloyd Bailey, Toby
Riley, Diana Couch, John Shuford, Tom Truitt, Robin Willetts,
Jan Krouskop, Vivian Sullivan, Don Ayers, Fred Feucht, Ann Ward,
Chelsea Kesselhein, Marc Seiden, Kaki Sjogren, Candace Mayer,
Rich Nethercut, Darrell Heffte, George Sinnott, Susan Heffte,
Anya Ermak, Ellen Flanders, Janet Lugo, Clare Danielsson, Andy
Rose
The Committee of Committees reported that they
plan to meet bimonthly to discuss issues. It nominated Ann Ward
as Vice-President.
The meeting then approved the new officers:
Janet Krouskop
B President
Ann Ward B
Vice-President
Toby Riley B
Secretary
Tom Truitt B
Treasurer
The proposed budget was presented. The budget
was approved with total expenditures listed of $37,000. Due to
the need to accommodate our fiscal year, the Treasurer may
adjust the budget as needed. Questions about the placement of
the Ambassador Fund and the Emergency Fund were addressed. The
Ambassador Fund is under the International Representatives. And
the Emergency Fund is under the Finance Committee with the
Treasurer as the contact.
The group discussed open issues. The following
came out: Concerns about the cleanness of the statistics, the
directory, and what to do with old workshop evaluations. The
CLRG will look into the archiving of the evaluations.
Prior to the close of the meeting, the
Conference Committee met and decided to move up the date of the
next annual meeting to May 26-29, 2000 (Memorial Day weekend).
This decision was endorsed by the Finance Committee and
Treasurer and announced to the group at the Farewell Ceremony.
The meeting closed.
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